As a governing body, the Irish FA recognises its responsibility to support all football clubs and affiliated bodies to recruit and select suitable volunteers and coaches.
The Irish FA acts as an umbrella body for Access NI overseeing vetting checks for all volunteers from affiliated bodies and football clubs who are engaging in a regulated activity.
If you are 16 years old or over and are engaged in a Regulated Activity you should to complete an Enhanced Disclosure Check.
In relation to children (anyone under 18), Regulated Activity is defined as:
(i) Unsupervised activities such as teaching, training/instructing, caring for, supervising children, or providing advice/guidance on well-being or driving a vehicle only for children
(ii) Includes work in a limited range of “specified places” where there is opportunity for contact with children e.g. schools, children’s homes, childcare premises, a children’s hospital. It does not include supervised volunteers
(iii) Includes relevant personal care (e.g. washing or dressing) or healthcare by or directed/supervised by a health professional
(iv) Includes registered childminding and foster care
An Enhanced Disclosure check can only be applied for if the role is performed on a regular basis:
(i) Once a week
(ii) Any overnight stay
(iii) Four or more times in a thirty-day period
(iv) Four or more times a year but less than four times a year.
How often should I make an Access NI application?
Applications should be renewed every 3 years. If your role is transferred to another club or affiliated body within that period a new application should be made.
Clubs/Affiliated Bodies should request an Access NI check for any new volunteers/coaches.
How should you apply for an Access NI check?
Clubs/Affiliated Bodies - Welfare Officers should complete a Service Level Agreement and submit it to the Safeguarding Department in the Irish Football Association. This document outlines the roles and responsibilities of the Irish FA, Football Clubs/Affiliated Bodies and Access NI.
Volunteers/Coaches – If your football club has submitted the relevant Service Level Agreement applicants should complete the paper forms and register your application online (outlined on the paper application form). The form should be returned to your Club Welfare Officer along with appropriate identification. The CWO will sign the relevant sections and forward it to the Irish FA Safeguarding Department.
What happens after I submit my application?
There are 3 outcomes to an Enhanced Disclosure Check.
(i) Nothing to disclose – indicates that the applicant has no history of offending. The Irish FA will inform the Welfare Officer of this outcome by e-mail. Applicants will receive an Enhanced Disclosure Certificate directly from Access NI.
(ii) Information Disclosed – indicates there are previous convictions or information that should be made available to the club/affiliated body who are considering you for your position. The Irish FA will e-mail the Welfare Officer and applicant advising that Information has been disclosed and they should meet to discuss. The club/affiliated body will then decide as to whether the individual is suitable for the role. Guidance on this decision is available from the Irish FA if requested by the club and with the consent of the individual.
(iii) Further information required – there are occasions when Access NI require additional information to process the appropriate check. This information should be provided at the earliest opportunity to either the Irish FA or Access NI when requested.
Each applicant will receive their Enhanced Disclosure Certificate directly from Access NI by post to the address they provide. The Irish FA will not be aware of any information contained on this form unless guidance is requested by the Club or Affiliated Body.